Introduction

This page is created to provide a framework for the modifications of the proposed Anuket Charter. The baseline document was created by Pankaj Goyal based on current Anuket TSC Operational Guidelines document.

This document was merged to Anuket Charter proposal for commenting, please add your comments there.

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• A copy of the proposed documents added to this page
• Please comment the text in the documents using the inline commenting feature of Confluence in a way that the whole text to be replaced is marked for commenting
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The proposed document for commenting

1.   Technical Steering Committee Operational Procedures

1.1 General

The Technical Steering Committee (TSC) shall operate as per the terms and conditions specified by the Anuket Project Charter (https://wiki.anuket.io/display/HOME/Anuket+Charter). In case of any conflict between the procedures specified in the current document and the Charter, the Charter shall prevail.

The Definitions of the terms used here are as per the Charter.

1.2.     Operating Model

• The Technical Steering Committee (TSC) is expected to meet regularly to discuss key topical issues.

• The TSC may meet as needed to discuss emerging issues. Issues may be raised for TSC consideration by:
  • any TSC member
  • any sub-project or workstream lead
  • any member of a sub-project or workstream
  • others with the prior permission of either of the TSC Co-Chairs
• Transparency. The TSC meetings and all decision making shall be open

1.3. TSC Decision Making Process

All decisions shall be made in the TSC meetings, on a public mailing list, or on publicized electronic polling.  

1. The intent is for the TSC to find a path to consensus within the TSC and community.
2. TSC meetings shall require a quorum (defined in the Anuket Project Charter) to make any decision. If a TSC meeting fails to meet the quorum requirement, discussions may proceed, however there shall be no voting or decisions made.
3. Decisions by the TSC are made after a review of the opinions, virtual discussions/debate, options identified, consensus sought, and, if necessary, a vote of the TSC members taken.
4. Simple TSC issues may be resolved by a short discussion and simple majority vote of the TSC members in attendance.
   1. TSC discussions associated with simple issues may be over email or at a meeting of the TSC.
   2. TSC decisions at meetings satisfying the quorum requirements shall pass with a majority vote of the TSC members present, except if the decision affects the Anuket Charter, Anuket Technical Steering Committee Operations and Procedures or Anuket Project Operations and Procedures clauses that have a different voting criterion specified within the respective documents.
   3. TSC decisions may be made by an electronic vote without a meeting and require a majority vote of all members of the TSC.
   4. During an electronic vote, if any two (2) TSC members request a meeting to discuss the decision, the electronic vote in process shall end without effect, and a new vote may be initiated after the meeting to discuss the decision has completed.
5. Major TSC issues may only be resolved at a TSC meeting except that the voting shall be electronically.
   1. Major issues are of a fundamental nature or those with wide ranging impact on the community or operation of the Project or operation of the TSC.
   2. Any two (2) TSC members may ask that an issue be classified as a major issue.
   3. The TSC may form a sub-committee to recommend options that may or may not be accepted by the TSC.
   4. Decisions can only be made by a two-thirds (2/3^rd) vote of the entire TSC members conducted electronically ten (10) business days after the TSC makes a recommendation.
6. Changes to the Charter are subject to the Charter clauses 7.c and 8.

2. TSC Membership and Composition

2.1.     Anuket Community Membership

Community Member: Any person, regardless of LFN membership, that has joined Anuket or one of the sub-projects or workstreams or teams. Anyone can join the Anuket community by subscribing to one of the Anuket lists https://lists.anuket.io.

Active Community Members: A community member with at least twenty (20) measurable contributions during the previous 12-month period to the Anuket Project or the predecessor OPNFV and CNTT groups. Only active members can vote in an Anuket election and hold positions within the Anuket community.

Measurable contributions are Gerrit changes, GitHub pr-s, edits to the Anuket Confluence and other contributions that benefit to the success of the project, like whitepapers and blog posts. Other contributions must be are approved by the TSC and recorded in here: <add_link>

Participants affiliated with a Company that is a fully- or partially owned by another Company or a group of Related Companies are considered to be affiliated with the same organization (company).

2.2.     TSC Membership

Only active Anuket community members can be Anuket TSC members. 

2.2.1. TSC Member Elections

Candidate and Voter Eligibility

• Any active community member is eligible to be a candidate for a TSC seat.
• Only active community members are eligible to vote in a TSC membership election.
• Only one (1) active community member from any organisation can vote in any election. Where a company/organisation has multiple active members, then these members shall meet and decide who amongst them shall be eligible to vote and communicate the decision to the person in charge of conducting the election
• Eligibility is effective as of the date and time the nomination process starts.

TSC Member Candidates

• There are no limitations on the number of candidates that can run for a TSC seat
• There is no limit to the number of candidates from any organisation that can run in a TSC election

• Acceptance of a nomination, or self-nomination (anyone may nominate, anyone may be nominated)

TSC Member Resignation

• If a TSC member is no longer able to perform the TSC duties, the TSC member may inform the TSC via an email to the TSC email list.
• If a TSC member moves companies, that member must notify the TSC via an email to the TSC email list. That TSC member may remain a member unless:
  • the move places the member in conflict with the TSC composition rules, or
  • the TSC member (at his/her determination) will no longer be able to perform their TSC duties.

Replacement of a TSC member

• In the event of a TSC member resignation:
  • an election for the position is held within 30 days of notification to resign. The conditions of the election are the same as for any TSC election.
• If the said position was of that of a TSC co-chair, then the TSC co-chair position will undergo re-election after the successful appointment or election of the new TSC member.
• When the next General TSC election is held, any seat filled by a Replacement of a TSC Member (per above) will also be included in the general TSC election.

TSC Member election mechanics

• The nominations period shall be open for two (2) weeks
• The TSC member elections shall be conducted electronically by LFN staff among the Active Community Members
• At least two-thirds of the Active Community Members are required to have voted for a valid election
• The elections are held by using electronic voting tool based on the Condorcet method

TSC Member and Position Holder term

The TSC is elected for an one (1) year term. TSC members elected later (e.g. as a replacement) will end their TSC membership when the term of the TSC ends.

The regular term for TSC member or any Position Holder shall begin on the first Sunday of the year and end on the first Saturday of the following year.

In case of a vacancy, or an election or appointment during the regular term of the TSC, the term of the member shall begin on the day specified as the start of the term and shall end as of the regular term, viz. the first Saturday of the following year.

2.2.2 TSC Member Proxy

TSC members can appoint a proxy for their substitution on TSC meetings

1. In order to maintain the objective that the TSC should consist of active contributors, a proxy must be an active contributor. An exception may be made if approved by the TSC.

2. A proxy may only be designated by a TSC member.

3. A TSC member may not be a proxy for another TSC member.
4. A proxy for one TSC member may not also serve as the proxy for another TSC member, concurrently. In addition, proxies may not designate another proxy.
   
5. The proxy is not subject to the limitations on organizational membership of TSC members, i.e. a proxy may belong to an organization which is already presented by a regular TSC member.
6. A TSC member must notify the TSC of a proxy designation by sending email to the TSC mailing list, or by announcing a proxy in a regular TSC meeting and having the designation recorded in the minutes. The notification shall consist of the full name, proxy duration, email-id and id(s) for the contribution tools used by Anuket Project.
7. A person may not self-nominate, either at a TSC meeting or email, that they are the proxy for a certain TSC member.
8. In general, a proxy should not serve for more than 6 consecutive meetings, unless approved by the TSC. In addition, a TSC member may not designate a proxy for more than 25% of the meetings in a TSC term (typically 1 year), unless approved by the TSC.
   

2.3.     TSC Composition

The Anuket TSC shall consist of fifteen (15) members of which at least seven (7) will represent Telco Operators.

• Any changes to the membership shall maintain the 7 to 15 ratio of the minimum number of Telco Operator members to the total number of TSC members.
• Only one (1) member per company/organisation
  • If more than two (2) TSC members would be from the same group of Related Companies, either at the time of election or from a later job change or changes to company ownership, they will jointly decide on the one (1) individual to be the member

2.4.     TSC Co-Chair

The TSC will elect from amongst the TSC members two (2) co-chairs. A TSC co-chair serves until the end of the TSC-s term, their resignation or replacement by the TSC.

The TSC shall hold elections to elect the TSC Co-Chairs annually, 4 weeks after the TSC elections or whenever a vacancy occurs. There are no limits on the number of terms a TSC Co-Chair may serve.

2.4.1.TSC Chair Responsibilities

A TSC Co-Chair is responsible for:

• Organising and presiding over TSC meetings
• Serve as the Anuket representative to the Technical Advisory Committee (“TAC”) of the LF Networking Fund of The Linux Foundation (“LFN”)
• Serve as the primary communication contact between the Project and the LFN
• Provide inputs on Anuket resource requirements to the TAC

2.4.2. TSC Co-Chair Candidates

• Candidates for TSC Co-Chair must be TSC Members.
• TSC Co-Chair candidatess can be nominated only by TSC Members.
• Nominations must be accepted

2.4.3. TSC Co-Chair Election Mechanics

• Only TSC Members are eligible to vote for TSC Co-Chairs.
• The nominations period shall be open for two (2) weeks
• The newly elected or the current TSC members are the "TSC Co-chair Electors" for annual or vacancy elections respectively
• The TSC Co-chair elections shall be conducted electronically by LFN staff among the TSC Chair Electors
• At least two-thirds of the TSC Chair Electors are required to have voted for a valid election
• The elections are held by using electronic voting tool based on the Condorcet method

3.   Amendments

Amendments to this Anuket TSC Operations and Procedures document can only be made by a two-thirds (2/3^rd) vote of the entire TSC members.