Anuket Project

Overview

The TSC meets for only 1 hour per week so to keep the meeting focused, some items for vote can be taken offline.  If discussion is needed, it can be placed on the agenda, otherwise the vote can take place here.

Process

Votes are organized under pages by year.  For example there is a page for 2020 where votes are recorded and new votes can be proposed.

Instructions

Sample Image

A new vote can be created using the Create New Vote button on the 2020 vote items page.

This creates a new page where the vote text will be entered.  Give the page a title in the format:

Vote: Summary of vote

Edit the Vote macro.

Enter the text of the vote in the appropriate field.

Ensure the list of Confluence user IDs is correct for the current set of TSC members (or their respective proxies).

For the 2019-2020 term, the current list is as follows:

  • acm,ollivier,cristinapauna,xudan,brockners,georgkunz,mbuil,mbeierl,pkaralis,ParkerBerberian,fuqiao,sridharkn,sunkuranganath,trev,jentoio

Copy the text of the vote into the Page Properties table.  This table is used to generate the summary list of votes on the vote pages by year.

Ensure the Status is set to OPEN FOR COMMENT to ensure a reasonable period for discussion.  Offline votes should never be taken without room for feedback.

Set the vote close date to at least 2 weeks out:

  • 1 week minimum for comment
  • 1 week for votes to be entered

Provide background and additional justification, reasons or proposed procedures as needed under the Additional Background Information section.

Publish the vote.

Email the TSC (opnfv-tsc@lists.opnfv.org) with a link to the page requesting comments.


Opening the Vote

Once the comment period has ended, all comments have been resolved, and the TSC has agreed to start the vote, the vote macro must be edited to:

  1. Reflect any changes in the vote text.
  2. Unlock the vote macro so voting can occur.

Edit the macro and clear the Locked status at the bottom of the vote properties pane.

Update the Page Properties table to indicate VOTE STARTED status


Email the TSC (opnfv-tsc@lists.opnfv.org) with a link to the page requesting members vote.


Closing the Vote

Once the voting period has ended, lock the vote macro so no more votes can take place.


Take note of final tally.


Update the Page Properties table to indicate PASS or FAIL status.

Update the Vote Tally using the following format: X / Y / Z, where X is the total of -1s, Y is the total of 0s, and Z is the total of +1s.

The tally for the image shown on the right would read: 1 / 0 / 1.

Email the TSC (opnfv-tsc@lists.opnfv.org) with a link to the page and the result of pass or fail.


Determining Pass / Fail

According to the charter:

Decisions made by electronic vote without a meeting require a majority vote of all voting members of the TSC.

Therefore in order for a vote to pass with our current size of 15, the vote must receive 8 +1 votes.

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5 Comments

  1. Georg Kunz

    Very nice, Mark! Does Confluence also track who voted for which option? Would that be part of the officially recorded results? In IRC and email votes this is the case.

    1. Mark Beierl

      Yes, the tool does track who voted and I have the template set to publish that info.  I created a sample vote page here: Vote Test so that everyone can play around with it.  The "TSC Style Vote" is currently set to accept votes from the TSC only.

      1. Georg Kunz

        great, thanks, Mark.

  2. Al Morton

    Very slick, thanks for your efforts to research the possibilities and the "running code", Mark!

  3. sunku ranganath

    Looks pretty good! Good way to resolve voting!