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1.   Technical Steering Committee Operational Procedures

1.1 General

The Technical Steering Committee (TSC) shall operate as per the terms and conditions specified by the Anuket Project Charter (https://wiki.anuket.io/display/HOME/Anuket+Charter). In case of any conflict between the procedures specified in the current document and the Charter, the Charter shall prevail.

The Definitions of the terms used here are as per the Charter.

1.2.     Operating Model

  • The Technical Steering Committee (TSC) is expected to meet regularly to discuss key topical issues.
  • The TSC may meet as needed to discuss emerging issues. Issues may be raised for TSC consideration by:
    • any TSC member
    • any sub-project or workstream lead
    • any member of a sub-project or workstream
    • others with the prior permission of either of the TSC Co-Chairs
  • Transparency. The TSC meetings and all decision making shall be open
  • Quorum. A majority of TSC members need to be present for a TSC meeting to make decisions. If at any time a quorum ceases to exist, then no decisions can be made past that time.

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3. TSC Decision Making Process

All decisions shall be made in the TSC meetings, on a public mailing list, or on public issues (Replace on public issues with via publicized on publicized electronic polling).  

  1. The intent is for the TSC to find a path to consensus within the TSC and community.
  2. TSC meetings shall require a quorum (defined in the Anuket Project Charter) to make any decision. If a TSC meeting fails to meet the quorum requirement, discussions may proceed, however there shall be no voting or decisions made.
  3. Decisions by the TSC are made after a review of the opinions, optional virtual discussion/debate options are identified, consensus sought, and, if necessary, a vote of the TSC members taken.
  4. TSC member's can madate a proxy to participate on TSC meetings instead of them
    1. In order to maintain the objective that the TSC should consist of active contributors, a proxy must be an active contributor, as identified in the last annual community election. An exception may be made if approved by the TSC.

    2. A proxy may only be designated by an active TSC member.  Also, a proxy is only valid as long as the TSC member that appointed the proxy remains on the TSC. In addition, proxies may not designate another proxy.

    3. A TSC member may not be a proxy for another TSC member, unless approved by the TSC.
    4. A proxy for one TSC member may not also serve as the proxy for another TSC member, concurrently.
    5. A TSC member must notify the TSC of a proxy designation by sending email to the TSC mailing list, or by announcing a proxy in a regular TSC meeting and having the designation recorded in the minutes. A proxy may not "self-announce". That is, attend the TSC meeting and announce that they are the proxy for a TSC member, with no previous notification from the TSC member.
    6. in general, a proxy should not serve for more than 6 consecutive meetings, unless approved by the TSC. In addition, a TSC member may not designate a proxy for more than 25% of the meetings in a TSC term (typ 1 year), unless approved by the TSC. If a TSC member anticipates being unavailable for longer than that, then they should offer to step down. An exception may be made by approval of the TSC.
  5. Simple TSC issues may be resolved by a short discussion and simple majority vote of the TSC members in attendance.
    1. TSC discussions associated with simple issues may be over email or at a meeting of the TSC.
    2. TSC decisions at meetings satisfying the quorum requirements shall pass with a majority vote of the TSC members present, except if the decision affects the Anuket Charter, Anuket Technical Steering Committee Operations and Procedures or Anuket Project Operations and Procedures clauses that have a different voting criterion specified within the respective documents.
    3. TSC decisions may be made by an electronic vote without a meeting require a majority vote of all members of the TSC.
    4. During an electronic vote, if any two (2) TSC members request a meeting to discuss the decision, the electronic vote in process shall end without effect, and a new vote may be initiated after the meeting to discuss the decision has completed.
  6. Major TSC issues may only be resolved at a TSC meeting except that the voting shall be electronically.
    1. Major issues are of a fundamental nature or those with wide ranging impact on the community or operation of the Project or operation of the TSC.
    2. Any two (2) TSC members may ask that an issue be classified as a major issue.
    3. The TSC may form a sub-committee to recommend options that may or may not be accepted by the TSC.
    4. Decisions can only be made by a two-thirds (2/3rd) vote of the entire TSC members conducted electronically ten (10) business days after the TSC makes a recommendation.
  7. Changes to the Charter are subject to the Charter clauses 7.c and 8.

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Active Community Members: A community member with at least ten twenty (1020) measurable contributions during the previous 12-month period to the Anuket Project or the predecessor OPNFV and CNTT groups. Only active members can vote in an Anuket election and hold positions within the Anuket community.

Measurable contributions are Gerrit changes, GitHub pr-s, edits to the Anuket Confluence and other contributions that benefit to the success of the project, like whitepapers and blog posts. Other contributions must be are approved by the TSC and recorded in here: <add_link>

Participants affiliated with a Company that is a fully- or partially owned by another Company or a group of Related Companies are considered to be affiliated with the same organization (company).

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